Review Documentation

Overview

Management review documentation provides a formal record of quality management system evaluations, decisions, and actions. Proper documentation ensures transparency, traceability, and effective follow-up of review outcomes.

Documentation Types

  • Meeting Minutes
  • Review Reports
  • Action Plans
  • Progress Updates
  • Result Summaries

Key Elements

  • Review Date
  • Participants
  • Agenda Items
  • Decisions Made
  • Action Items

Requirements

  • Completeness
  • Accuracy
  • Timeliness
  • Accessibility
  • Security

Record Management

Documentation Process

  • Record Creation
  • Review and Approval
  • Distribution
  • Storage

Storage Requirements

  • Filing System
  • Access Controls
  • Retention Period
  • Backup Process

Maintenance

  • Regular Updates
  • Version Control
  • Archive Process
  • Security Measures

Documentation Templates

Meeting Minutes

  • Attendance Record
  • Discussion Points
  • Decisions Made
  • Action Items

Review Report

  • Executive Summary
  • Performance Data
  • Analysis Results
  • Recommendations

Action Plan

  • Task Description
  • Responsibilities
  • Timelines
  • Resources

Best Practices

  • Standardized Format
  • Clear Writing
  • Timely Recording
  • Regular Review
  • Secure Storage

Distribution

  • Access Control
  • Circulation List
  • Version Control
  • Change Tracking
  • Feedback Process

Follow-up Process

  • Action Tracking
  • Progress Updates
  • Status Reports
  • Completion Check
  • Archive Process